Progress to Degree

Degree Students

A degree-seeking student is one who takes courses for credit toward a degree at the university. A degree-seeking student who takes 12 or more credits during a fall or spring semester is considered a full-time student. A degree-seeking student who takes fewer than 12 credits is considered a part-time student.

A degree-seeking student is ranked by credits successfully completed:

* 27 credits or fewer = freshman
* between 28 and 59 credits = sophomore
* between 60 and 91 credits = junior
* 92 credits or more = senior

Non-Degree Students

A student who takes courses for credit and without expectation of a degree is called a non-degree student.

Auditors

An auditor is a student who takes courses without expectation of credit.

Freshmen: Students beginning the Fall term with 27 or fewer credits who have not placed into a credit-bearing mathematics course (i.e., MATH 100 or above) must make satisfactory progress toward math placement status within three terms, including the January term. Examples of satisfactory progress include, but are not limited to: achieving a score on the math placement exam that allows placement in a credit-bearing mathematics course; successfully completing MATH 005; meeting with a math placement tutor and working toward placement; or completing all ALEKS modules. Students who do not take specific and substantial actions by the end of the Spring term toward eligibility to register for a credit-bearing mathematics course will be subject to discretionary academic probation or other consequences.

Sophomores, Juniors, and Seniors: Students beginning the Fall term with 28 or more credits who have not placed into a credit-bearing mathematics course (i.e., MATH 100 or above) must make satisfactory progress toward math placement status within two terms, including the January term. Examples of satisfactory progress include, but are not limited to: achieving a score on the math placement exam that allows placement in a credit-bearing mathematics course; successfully completing MATH 005; meeting with a math placement tutor and working toward placement; or completing all ALEKS modules. Students who do not take specific and substantial actions by the end of the January term toward eligibility to register for a credit-bearing mathematics course will be subject to discretionary academic probation or other consequences.

The student’s unofficial transcript indicates the student’s academic standing as determined by the student’s grades at the end of each fall and spring semester. Academic standing does not change after a January term or summer session.

A student with a University of St. Thomas cumulative grade point average of at least 2.00 is making satisfactory progress toward meeting the minimum grade point average requirement for graduation and is, therefore, in good academic standing.

A student who has attempted 12 credits or more at the University of St. Thomas and has not achieved a University of St. Thomas cumulative grade point average of 2.00 or better is put on academic probation.

Each student who is placed on probation will receive a letter from the Associate Vice Provost for Undergraduate Studies informing that student of her or his probationary status and identifying both the implications of probation and the conditions under which probation will be lifted.

Students placed on academic probation are required to meet with an academic counselor to discuss strategies for improving their academic performance.

A student is suspended from the university for one semester (not a January term or summer session) if the student has not achieved a University of St. Thomas semester grade point average of at least 2.00 for courses taken during a fall or spring probationary semester.

Each student suspended will receive a letter from the Office of Student Data & Registrar. A student may re-enroll following a semester of suspension but must make an appointment with an academic counselor to do so. In addition, students returning from suspension are required to work with an academic counselor during their first semester after suspension. Students who are suspended may appeal their suspension to the Committee on Studies after consulting with the Director of Academic Support.

A student is dismissed from the undergraduate program if the student has not achieved a University of St. Thomas semester grade point average of at least 2.00 for courses taken during a fall or spring probationary semester following academic suspension.

Each student dismissed will receive a letter from the Office of Student Data & Registrar. Students who are dismissed may appeal to the Committee on Studies for readmission after consulting with the Director of Academic Support.

Academic suspension applies only to fall and spring semesters. After the semester of suspension, the student is eligible to register for the following term, upon consultation with a counselor in the Office of Academic Counseling. This semester becomes a probationary semester and is subject to the conditions listed above.

If a student is readmitted to the university by the Committee on Studies after academic dismissal, the conditions of readmission will be stated by the Committee.

Most undergraduate courses at St. Thomas are 4-credit courses, although some departments also offer 0-credit or 2-credit courses. Each course is assigned a subject-area code consisting of four letters, which designates the department or discipline, followed by a three-digit number. For example, ENGL 121 is the English course numbered 121.

Courses with numbers having either 1 or 2 as the first digit are lower-division courses, and those having 3 or 4 as the first digit are upper-division courses.

First-year students may not register for courses numbered 300 or above unless they meet required prerequisites or have permission from the department chair.

Under certain circumstances, undergraduate students are allowed to register for graduate-level courses (courses numbered 500 or above). These courses must be recommended by the student's department, and registration requires signatures of the instructor, department chair/program director, and dean. Undergraduate students registering for a graduate-level course should use the paper add/drop form. Most graduate courses are 3 credits. Undergraduate students are charged the undergraduate per-credit rate for graduate courses.

The number of class meetings for a course varies with the nature of the course. Class Finder indicates the days and times each class meets.

Some courses – including topics, experiential learning, seminars, research, and individual study – are offered under the same numbers in all or most academic departments. Additional information on these courses can be found in department course listings.

The subject matter of the course will vary from year to year but will not duplicate existing courses. Descriptions of these courses are available in Class Finder.

295, 296 Topics (2 credits)

The even number is normally used by the department. The odd number is used if the course has been approved to fulfill a core curriculum requirement.

297, 298 Topics (4 credits)

The even number is normally used by the department. The odd number is used if the course has been approved to fulfill a core curriculum requirement.

487, 488 Topics (2 credits)

The even number is normally used by the department. The odd number is used if the course has been approved to fulfill a core curriculum requirement.

489, 490 Topics (4 credits)

The even number is normally used by the department. The odd number is used if the course has been approved to fulfill a core curriculum requirement.

The University will grant credit for experiential learning to a registered student if the student’s proposal for the work receives prior approval of the department involved and the relevant dean, and the student successfully completes the experience agreed upon. Students requesting credit for experiential learning usually will have attained junior or senior status. The most common type of experiential learning is an internship.

Credit granted in this way is graded on an S/R basis (pass/fail). A maximum of eight (8) credits of experiential learning may be counted toward the 129 credits required for graduation. The regular tuition rate for the number of credits is charged.

Prior to the occurrence of the experience for which credit is being sought, a student makes a formal request for one (1), two (2), three (3), or four (4) credits. This request includes:

• A detailed description of the experience for which credit is sought and a statement of its academic significance and validity in the student’s program;
• An indication of any supplementary academic requirements to be fulfilled: papers, reports, etc.;
• The name of the person at the University of St. Thomas who will approve the proposal, maintain periodic contact with the off-campus supervisor and student, and corroborate the evaluation of the experience.
• An outline of the evaluation procedures to be used.

The credits allotted will comply with the undergraduate credit hour policy.

*The total hours reflects a combination of faculty-led instruction, out-of-class work and on-site work

Required meetings with St. Thomas faculty, the on-site supervisor and evaluation of the project will be determined by the department.

To request credit for experiential learning, students must submit a Internship/Experiential Learning Request. Departments may require additional forms. Forms must be signed by the supervising faculty member, the chair of the department and the relevant dean before being submitted to the Office of Student Data and Registrar at the time of registration.

476 Experiential Learning (1-4 credits)
478 Experiential Learning (zero credit)

Seminars are offered in a number of departments. With the exception of honors seminars in the Aquinas Scholars program (courses with an HONR prefix), regular tuition is charged.

483, 484 Seminar (2 credits)

The even number is normally used by the department. The odd number is used if the course has been approved to fulfill a core curriculum requirement.

485, 486 Seminar (4 credits)

The even number is normally used by the department. The odd number is used if the course has been approved to fulfill a core curriculum requirement.

Some departments offer the opportunity to do research in the discipline. Students interested in pursuing credit for research should discuss their plans with the appropriate faculty member. When the project has been determined, the student and faculty member should complete the Independent Study Form. The research contract must be approved by the supervising faculty member, the chair of the department, and the relevant dean and then submitted to the Office of Student Data and Registrar during the registration period. Regular tuition is charged.

Research involving human subjects may not begin prior to review and approval by the Institutional Review Board (IRB). Student researchers are advised to consult with their faculty advisor and secure the needed forms and other information from the IRB website early in the research-planning process.

269 Research (2 or 4 credits)

This research course can be either a 2- or 4-credit course depending on the department and the topic.

389 Research (2 or 4 credits)

This research course can be either a 2- or 4-credit course depending on the department and the topic.

491 Research (2 or 4 credits)

This research course can be either a 2- or 4-credit course depending on the department and the topic.

Individual study refers to a type of learning contract in which a registered student and/or faculty member have the responsibility for defining, organizing, and evaluating a special project of limited scope (limited in content and in the time designated for its completion). Individual study provides an opportunity for students (usually at junior or senior status) to receive one-on-one instruction and guidance, while pursuing a subject of special interest. This work is completed independently under the faculty member’s personal direction.

Individual study may be pursued for either two (2) or four (4) credits. Determination of the amount of credit awarded is at the discretion of the department but should reflect an academic rigor commensurate with a regularly-offered course for the same amount of credit.

Students interested in pursuing individual study should discuss their plans with the appropriate faculty member. When the project has been determined, the student and faculty member should complete the Independent Study Form. The individual study contract must be approved by the supervising faculty member, the chair of the department, and the relevant dean and then submitted to the Office of Student Data and Registrar during the registration period. Regular tuition is charged.

The grading for individual study may be standard (A,B,C, etc.) or Pass/Fail (S/R). This selection and an explanation must be indicated on the individual study contract when it is presented to the Office of Student Data and Registrar. (If the course is in the major field, grading must be on the standard system.)

243 Individual Study (2 or 4 credits)

This individual study can be either a 2- or 4-credit course depending on the department and the topic.

393 Individual Study (2 or 4 credits)

This individual study can be either a 2- or 4-credit course depending on the department and the topic.

495 Individual Study (2 or 4 credits)

This individual study can be either a 2- or 4-credit course depending on the department and the topic.

A student must officially register for a course before attending, and will not receive credit unless officially registered.

Students must attend the first day of class in order to secure their place in the course. The instructor has the option to drop a student from the class roster if the student was not in attendance on the first day of the session. Students must not assume they have been dropped if they did not attend the first day of class. To officially withdraw from the class, please see the Withdrawal webpage and linked withdrawal policy.

Advising holds are placed on all student records prior to the early registration time period each semester. This prompts students to meet with their advisors and thoughtfully plan and prepare for course enrollment for the upcoming term. Registration for courses within the cooperating colleges in the Associated Colleges of the Twin Cities (ACTC) must be completed through the Office of the University Student Data & Registrar.

The open registration period for summer session courses is in March. The registration period for fall semester is in April; January term and spring semester in November. Each student is scheduled to register beginning at a specific date and time, based on his/her number of earned credit hours and an alphabetical rotation of surnames.

All seniors are allowed to register for classes, then all student Veterans and/or Service members, then all juniors, then all sophomores, then all freshmen. Because student Veterans and/or Service members can apply before other groups, they are eligible for priority enrollment.

St. Thomas has an Undergraduate Course Attendance and Coursework Completion Policy that establishes expectations for class attendance and coursework completion in undergraduate courses, defines what can be considered an excused absence from class or the timely completion of coursework, and outlines the process for notification and verification of excused absences. Students are responsible for reading, understanding, and adhering to the Undergraduate Course Attendance and Coursework Completion Policy, located here.

A student may choose to audit a course rather than take it for credit. If attendance is satisfactory, the course number, title and the audit designation will appear on the transcript. If attendance is not satisfactory, the course will not appear on the transcript. In no case may a student receive credit for a course that was audited unless the course is retaken for credit. An instructor or Department chair approval is required to Audit any course.

Students may not switch from credit status to audit status after the last day to withdraw from a class without a grade of F. Students may not switch from audit status to credit status after the last day to register or add a class,

The tuition charged for an audited courses is equivalent to one credit of tuition.

Registration for new freshmen and entering transfer students is coordinated by the Office of Academic Counseling.

Freshmen who begin their studies at the university in the fall receive a pre-registration packet containing course information and a description of the registration process which occurs during Summer Orientation.

New transfer students meet individually with an academic counselor to interpret their transfer credit evaluation and select appropriate courses related to their interests.

At this meeting, transfer students should identify any transfer courses they think should count as fulfilling particular core requirements. The academic counselor will assist the transfer student with a petition form used to request consideration of one or more transfer courses for fulfillment of core requirements. The petition form should be submitted to the Associate Vice Provost for Undergraduate Studies during the first semester of enrollment at St. Thomas.

Upper division transfer students are encouraged to declare a specific major field. Separate summer orientation programs are held for new freshmen and transfer students.

All students are assigned faculty advisors.

St. Thomas has a policy that establishes the conditions and limitations under which students can withdraw from one or more undergraduate courses (also known as “dropping a course”), from all courses within a term, and from the institution. Students are responsible for reading, understanding, and adhering to the withdrawal policy, located here.

Other Related Policies:

• Financial Aid Withdrawal Policy: Undergraduate Students
• Tuition Insurance Plan
• Military Withdrawal Policy

The normal course load for fall and spring semesters is 16 credits. During the first semester at the university, a first-year student is limited to 18 credits. Students may take no more than the number of credits listed below without endorsement of their faculty advisor and approval of the relevant dean. Students are advised to seek this approval before registration begins.

Credit Limits

• Fall semester: 21 credits
• January term: 5 credits
• Spring semester: 21 credits
• Summer term: 16 credits (8 credits per summer session)

A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that reasonably approximates not less than: (1) one hour (50 minutes) of classroom or faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester of credit, or the equivalent amount of work over a different amount of time; or (2) at least an equivalent amount of work as required in paragraph (1) of this definition for other activities as established by the institution, including laboratory work, internships, practica, and other academic work leading toward the award of credit hours.

A student may retake a course if her or his grade or mark is F, R, D-, D or D+. If the course is retaken at St. Thomas, only the higher grade will be used to compute the GPA. Credit will not be given more than once for the same course. Both notations, however, will remain on the transcript.

If the course is retaken elsewhere, the student must obtain preapproval from the relevant department to confirm that the course is equivalent to the course originally taken at St. Thomas.

If the student earns a C- or higher after taking the off-campus course, the course can transfer to St. Thomas to fulfill a requirement, but credit will not be given for the course the second time and the St. Thomas grade will not be replaced in the GPA. Both notations, however, will be included on the transcript.

Courses taken by undergraduate, degree-seeking St. Thomas students at Augsburg University, Hamline University, Macalester College and St. Catherine University through ACTC cross-registration are called exchange courses. These courses may be substituted for courses at the University of St. Thomas, subject to the following conditions:

1. The course is not one specified by a specific course number in the list of core curriculum requirements; and
2. The student has the written permission of the department chair of the major or minor if the course is in the major or minor concentration and taken to satisfy a particular requirement for that major or minor; and
3. The student consults the University Registrar before registering for more than one course at Augsburg, Hamline, Macalester or St. Catherine University during one semester. This one course limit does not apply to students pursuing a major or minor at these schools.

For exchange courses in the fall and spring semesters, St. Thomas students register at St. Thomas. Grades for these courses are automatically recorded on the St. Thomas transcript.

For courses during the summer sessions, students register at the college offering the courses and have a transcript of the completed work sent to St. Thomas. These summer courses are considered transfer courses.

Exchange courses may be used to fulfill the senior residency requirement.

Grades for exchange courses are included in the computation of the St. Thomas GPA.

Courses taken at Augsburg, Hamline, Macalester and St. Catherine by a student before he or she matriculates at St. Thomas or while the student is not an active student at St. Thomas are treated as transfer courses.