Off-Campus Travel Registration

In May 2007, the Academic and Administrative Leadership (AAL) Group of the University approved the "Administrative Policy and Procedures for Off-Campus Activities, Courses and Programs" to ensure travelers' health and safety and to manage the liability of the University. 

For the purposes of this policy, "off-campus" refers to those activities, courses and programs which include an overnight stay off-campus. 

All sponsoring departments must notify Global Learning & Strategy of the off-campus programs/travel being offered. Contact Sam Boyd, 651.962.6740, boyd3620@stthomas.edu to coordinate the steps for taking students off-campus. Depending on the type of travel, there are different requirements.

Best Practices for Off-Campus Travel

St. Thomas is committed to helping ensure the health and safety of all travelers. Global Learning & Strategy will serve as liaison with departments sponsoring off-campus travel regarding these health and safety policies. Below you will also find a listing of University policies which apply to all Off-Campus Travel with Students:

This policy of the Dean of Students office outlines the process faculty or staff follow in determining the appropriate action for inappropriate student behavior abroad.

Review and discuss with students prior to departure.

This policy statement is provided for discussion and review with your group prior to departure 

  • Information on Health and Safety

All participants should be provided with written information on travel safety. General health information should be provided as well as any specific information for a given country/destination. St. Thomas Student Health Services is a certified travel clinic and should be consulted prior to any/all travel abroad. 

  • Cultural and travel orientation materials

Students should be encouraged to explore the cultural norms of their host country. Study Abroad staff are available for intercultural training and travel orientation.

This policy prohibits the co-habitation of unmarried couples while traveling with students. See Employee Handbook and/or Faculty handbook online.

The University of St. Thomas uses U.S. State Department Travel Warnings as a guideline in determining whether an international university-sponsored program (e.g., study abroad, athletics, volunteer, music ensemble tour) will take place.

  • A Model Crisis Management Plan for Off-campus Programs

This document models a system for establishing the protocol required for contacting the responsible parties in St. Paul in the event of severe illness or death or other emergency with the group abroad. Program directors should have such a plan in place prior to departure.